KLING INNOVATION GRANTS
Grant Management Resources
Congratulations in receiving a Kling Innovation Grant! This page is designed to provide you with the resources you need to manage the grant disbursement process successfully. If you have questions about issues not covered on this page, please contact Jeff Freeland Nelson.
BUDGETING AND SPENDING
Budgeting: You are responsible for crafting a budget and keeping expenses within your grant award. You do not need to submit a budget for your project in advance (but when you are out of money, you are out of money!)
Eligible Expenses: Almost all non-staff expenses are eligible. This includes all project-related contractors, equipment, consultants, content rights, travel, catering, etc. Kling Grants do not cover internal expenses (e.g. staff time - but you can pay an external contractor to backfill staff time devoted to the project.)
ACCOUNT CODES
Using the correct account/activity codes is critical for timely payment of project expenses. Click here to view a spreadsheet with all Kling Innovation Grant account codes.
PAYMENT PROCESS
Contracts: You are responsible for negotiating contracts for your project. Contact Legal Business Affairs with questions about the contracting process.
Vendor Set-Up: Please work with the administrative staff in your department to secure a W-9 and set each contractor up as a vendor if they are not already.
Purchase Order Approval: Once the contractor is set up as a vendor, work with your administrative team to set up a PO for the expense using your project's Accounting Unit (772000 Kling Innovation-Glen Nelson) and Activity Code. Glen Nelson Center is the designated approver for these POs.
*** IMPORTANT - Please fill out this form when you submit a Kling Innovation Grant PO- it will speed up the approval process. ***
Invoices: Work with your administrative team to process the invoice for your project once it is received.
Purchasing / Travel Card Expenses: allocate relevant expenses on your company card in Concur to the appropriate AU and Project code. Please keep track of these expenses to avoid exceeding your project budget.
IMPORTANT: You have six months to complete your project and have spent all of your Kling Innovation Grant money. Please plan accordingly.